Case Manager/IEP Team Coordinator Level II - Portland

Child Development Services | Portland, ME

Posted Date 1/13/2020

We are seeking dynamic, dedicated Case Managers to assist preschool children with disabilities ages 3-5 and their families with Special Education and related services. These are 40 hour per week, calendar year positions at our CDS Reach site in Portland.  Local travel is required.

Child Development Services now offers a new, competitive salary and benefits package, including State of Maine Medical Insurance.

Pay range for this position is $18.66 - $31.15 per hour, depending on experience.


A Case Manager/IEP Team Coordinator Level II assists parents and their children aged three through school age five with the referral, Child Find, eligibility, and determination of an Individualized Education Program (IEP) process. In addition, the Case Manager/IEP Team Coordinator Level II will arrange any Free Appropriate Public Education (FAPE) that a child and their parent(s) are eligible to receive, and assist with the transition from Part C Early Intervention and transition to the public school system.

They work as a part of a team to meet the requirements of the Individuals with Disabilities Education Act of 2004 (IDEA) for Part B and the Maine Unified Special Education Regulations, Chapter 101. This individual does not have written authorization to commit the agency’s funds.

Functional Responsibilities include, but are not limited to:

Parent Communication

  • Establishes effective rapport with parents.
  • Communicates program information to parents.
  • Ensures that the Child Find process is explained to parents.
  • Ensures that parents receive answers to their questions.
  • Ensures that parents receive accurate explanation of the results of the child’s screening/assessment.
  • Informs families of the protections under the procedural safeguards of the MUSER.
  • Assists with the development of a transition plan from preschool to public school services, as appropriate.

Intake and Screening

  • Reviews referrals and performs pre-assessment activities.
  • Performs initial intake and when appropriate, screening of children by using screening tools.
  • Coordinates with referral source when authorization from the parent(s) is granted.
  • Refers children for evaluation and/or reviews other options (i.e. not referring for evaluation, using existing reports,) with parents.

Evaluation and Assessment

  • Ensures that intake information is collected and elicits relevant additional information from parents and team members.
  • Ensures that the team is adequately prepared for evaluation and assessment activities.
  • Conducts observations in the Least Restrictive Environment as appropriate.
  • Gathers and reviews documentation specific to the child’s developmental history.
  • Ensures that all procedural timelines for evaluations are met in accordance with MUSER regulations and CDS policies and procedures.

IEP Team

  • Ensures that screening and assessment findings are reported to the team.
  • Informs parents of the protections under the procedural safeguards of the Maine Special Education regulations.
  • Assists with the development of a transition plan from preschool to public school services, as appropriate.
  • Ensures parent input into development of IEP.
  • If needed, may facilitate and ensure the development, review and evaluation of an individual child’s IEP, as appropriate.
  • If needed, may qualify for written authorization by the regional CDS site as an individual designated to commit agency funds, as appropriate.

Coordination of Services

  • Facilitates/coordinates services with IEP Team members, contracted agencies, and community partners.
  • Develops rapport with the service provider to create open communication and enhance good relations.
  • Serves as the single point of contact within the CDS system in helping parents to obtain the services and assistance they require.
  • Assists parents in gaining access to FAPE.
  • Facilitates, coordinates and monitors the timely delivery of available services.
  • Ensures that all procedural timelines for IEP implementation are met in accordance with MUSER regulations and CDS policies and procedures.

Educational Records

  • Ensures that communication (i.e. personal contacts, e-mail, letters, phone calls, etc.) is documented as it occurs.
  • Maintains documentation appropriate to procedural safeguards under IDEA 2004 and MUSER.
  • Ensures that screening summaries, evaluations and observations are documented.
  • Provides information for, or completes data entry and electronic documentation tasks necessary to meet CDS and Department requirements.


  • Performs any other appropriate duties as assigned by the Regional CDS Site Director.


  • A Department of Education Certificate in one of the following is required:
    • 030 Administrator of Special Education
    • 035 Assistant Special Education Director
    • 079 Special Education Consultant
    • 093 School Psychological Services Provider
    • 282 Teacher of Students with Disabilities
    • 286 Teacher – Severe Impairments
    • 291 Teacher – Visual Impairments
    • 292 Teacher – Hearing Impairments
    • 293 Speech and Language Clinician
  • Successful background, criminal records, fingerprinting, and reference checks


  • Working knowledge of child development, disabilities, family systems, and special education methods
  • Demonstrates knowledge and understanding about preschool children who are eligible under Part B of IDEA 2004 and MUSER
  • Ability to interact with a wide variety of people
  • Ability to facilitate the provision of individual and group services in a variety of settings and models
  • Ability to effectively communicate, orally and in writing
  • Ability to maintain composure in stressful situations
  • Ability to establish an effective rapport relationship with children and parents
  • Ability to work collaboratively as a member of an IEP team
  • Ability to travel to a variety of locations
  • Strong organizational skills
  • Ability to multi-task
  • Ability to use a computer to maintain electronic records.
  • Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint

A complete application consists of a resume, completed employment application (on CDS website) cover letter, three professional letters of reference, and license and certification information. Persons applying for Case Manager, Therapist, or Teacher positions must provide a copy of transcripts, including grades, from all colleges / universities attended.

Submit Application to:

Lori Whittemore, Site Director
CDS Reach
1011 Forest Ave.
Portland, ME 04103

Fax:  207-781-8855

Child Development Services serves the early intervention and special education needs of Maine's children birth to age five.  We have over 350 employees, a large network of contracted providers and currently serve over 3,500 children ages 0 to 5 years.

CDS consist of 10 principal sites throughout Maine with several satellite offices

This posting is being offered by an equal opportunity employer.





Salary24.00 Hour
Job Type
Case Manager | Other | Teacher - Special Education
Job Location (County)
Androscoggin | Cumberland | Sagadahoc

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