Case Manager/IEP Team Administrator - Oxford

Child Development Services | Oxford, ME

Posted Date 3/17/2023

POSITION TITLE: Case Manager/IEP Team Administrator
REPORTS TO: Early Childhood Special Education Program Manager
SALARY RANGE: $23.38 - $39.46 per hour

This is a 40 hour per week, calendar year position with our CDS Opportunities site in Oxford, working with preschool children with disabilities ages birth-5. Local travel is required.

Some benefits of CDS employment:

  • Maine State Employee Medical coverage
  • Dental and Vision Insurance
  • Life and Disability Insurance
  • 403(b) Retirement Savings Plan
  • $250 per year Professional Development Stipend
  • Maine State Employee Living Resources Program (Employee Assistance)
  • Qualifying employer for the Public Service Loan Forgiveness (PSLF) Program.
  • Work/Life Balance
    • Paid Vacation
    • Paid Sick Time
    • Paid Holidays
    • Bereavement Leave
  • Great coworkers, and the satisfaction of helping kiddos who really need you!



A Case Manager/IEP Team Administrator is the CDS representative that commits the agencies funds to assist parents and their children aged three through school aged five through the eligibility, determination of an Individualized Education Program (IEP) and transition from the CDS system process.

They work as a part of a team to meet the requirements of the Individuals with Disabilities Education Act of 2004 (IDEA) for Part B and the Maine Unified Special Education Regulations, Chapter 101. This individual does have written authorization to commit the agency’s funds. Coordinating the intake of new children will be a primary focus of this position.

REPRESENTATIVE TASKS include, but are not limited to:

Parent Communication

  • Establishes effective rapport with parents.
  • Communicates program information to parents.
  • Ensures that the Child Find process is explained to parents.
  • Ensures that parents receive answers to their questions.
  • Ensures that parents receive accurate explanation of the results of the child's screening/assessment.
  • Informs families of the protections under the procedural safeguards of the MUSER.

Evaluation and Assessment

  • Conducts observations in Least Restrictive Environment as appropriate.
  • Gathers and reviews documentation specific to the child's developmental history.

IEP Team

  • Facilitates and ensures the development, review and evaluation of each child's Individual Education Plan (IEP).
  • Informs parents of the protections under the procedural safeguards of the Maine Special Education regulations.
  • Assists with the development of a transition plan from preschool to public school services, as appropriate.
  • Ensures parent input into development of IEP.
  • Qualifies for written authorization by the regional CDS site as an individual designated to commit agency funds.
  • Ensures that a complete IEP is developed.

Coordination of Services

  • Assists parents in gaining access to the early intervention services or Free and Appropriate Public Education (FAPE) services.

Educational Records

  • Ensures that a complete IEP is developed.
  • Documents that children are served in least restrictive environments.
  • Ensures that communication (i.e. personal contacts, e-mail, letters, phone calls, etc.) is documented as it occurs.
  • Maintains documentation appropriate to procedural safeguards under IDEA 2004 and MUSER.
  • Ensures that evaluations and observations are documented.
  • Provides information for, or completes data entry and electronic documentation tasks necessary to meet CDS and Department requirements.


  • Performs any other appropriate duties as assigned by the Site Director.


  • Bachelors Degree in Special Education, Child Development, Early Education or an equivalent area of study
  • Successful background, criminal records, fingerprinting and reference check
  • A Department of Education Certificate in one of the following is required:

· 030 Administrator of Special Education

· 078 Assistant Special Education Director

· 079 Special Education Consultant

· 093 School Psychological Services Provider

· 282 Teacher of Students with Disabilities

· 286 Teacher-Severe Impairments

· 291 Teacher-Visual Impairments

· 292 Teacher-Hearing Impairments

· 293 Speech and Language Clinician


  • Working knowledge of child development, disabilities, family systems, and special education methods
  • Demonstrates knowledge and understanding about- infants and toddlers and/or preschool children who are eligible under Part B of IDEA 2004 and MUSER
  • Knowledge regarding FAPE services for eligible children (ages three to school age five), and the system of payments for services in the State
  • Ability to interact with a wide variety of people
  • Ability to facilitate the provision of individual and group services in a variety of settings and models
  • Ability to effectively communicate, orally and in writing
  • Ability to maintain composure in stressful situations
  • Ability to establish an effective rapport relationship with children and parents
  • Ability to work collaboratively as a member of an IEP team
  • Ability to travel to a variety of locations
  • Strong organizational skills
  • Ability to multi-task
  • Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint)

Please send resume and completed CDS Employment Application (on CDS website) to:

Mary Guerrette, Acting Site Director
CDS Opportunities
16 Madison Ave.
Oxford, ME 04270

Veterans’ Preference: Maine law provides a preference to qualified veterans and gold star spouses by ensuring they are offered an interview. If you are a veteran or a gold star spouse and wish to take advantage of this preference, please complete our employment application. Documentation is required. For more information, visit:



Child Development Services serves the early intervention and special education needs of Maine's children birth to age five.  We have over 350 employees, a large network of contracted providers and currently serve over 3,500 children ages 0 to 5 years.

CDS consist of 10 principal sites throughout Maine with several satellite offices

This posting is being offered by an equal opportunity employer.








Job Type
Case Manager | Teacher - Pre K | Teacher - Special Education
Job Location (County)
Androscoggin | Cumberland | Franklin | Oxford

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